I.  Statement of Purpose

The Conference of Roman Catholic Cathedral Musicians (CRCCM) is the collegial gathering of musicians serving cathedral churches in the United States and Canada. It engages in dialogue, reflection, deliberation, resource exchange, mutual support, and ongoing professional development in consideration of the musico-liturgical practice in unique Cathedral settings as models for the Church-at-large.

CRCCM both seeks and stands ready to consult with other liturgical and musical organizations in the pursuit of beauty and excellence in worship, for the spiritual and cultural enrichment of the community, and the greater glory of God.

Membership in the Conference is open to professional musicians in all Roman Catholic Cathedral Churches in the United States and Canada.

November 1984
Philadelphia, Pennsylvania

 

II.  CRCCM Code of Ethics

Members of the Conference of Roman Catholic Cathedral Musicians endorse and subscribe to the Code of Ethics of the American Guild of Organists. Members shall also accept in point and practice the personnel policies established by Diocesan/Archdiocesan officials.

Furthermore, the CRCCM Steering Committee shall serve as an ad hoc Committee on Professional Concerns as the need arises. The membership shall vote on situations in which a possible violation of the Code of Ethics has occurred.

January, 1991
San Francisco, California

III. Membership

 

A. Eligibility

The Conference of Roman Catholic Cathedral Musicians is a collegial organization. Membership in the Conference is open to musicians working in leadership positions in Roman Catholic Cathedral Churches in the United States and Canada.

In addition to those actively employed as cathedral musicians, a nonvoting membership is available for those who had at one time been engaged in such employment and had been active members of CRCCM, but are no longer affiliated with a cathedral church.

B. Procedure

Interested individuals meeting these criteria may request admission by contacting (a) the Membership Chair, or (b) their Regional Representative.

Upon receiving a request for membership, the Membership Chair will send application materials, including information about the Conference, to the individual making the inquiry. If the request was made directly to the Membership Chair, he/she will notify the appropriate Regional Representative of the request. Upon receiving the completed application, the Membership Chair will add the new member to the CRCCM roster, and will relay this information to the Regional Representative, the Treasurer, the Communications Chair, and the Steering Committee Chair.

C. Regions

For membership purposes, the Conference divides the United States and Canada into the following regions, each of which is assigned a Regional Representative. These individuals are listed on the Who Is? page, or you can click a region below for contact information.

Region I
CT, ME, MA, NH, RI, VT
Region II
NY, NJ
Region III
DE, DC, MD, PA, VA, WV
Region IV
AL, LA, FL, GA, MS, NC, SC, TN
Region V
IL, IN, KY, MI, OH, WI
Region VI
CO, WY, IA, KS, MN, NE, ND, SD
Region VII
AR, NM, OK, TX, MO
Region VIII
AK, ID, MT, OR, WA
Region IX
CA, HI, UT, NV, AZ
Region X
Canada

 

D. Membership Dues

Annual dues for membership in CRCCM consist of a single fee per cathedral, which covers the membership of all staff musicians at a particular cathedral who wish to participate in the Conference, regardless of number. Dues for a member musician are typically paid by his/her cathedral church. No distinction is made between voting and nonvoting members in regard to dues rates and policies. Nonvoting members requesting special consideration in regard to dues should contact the Treasurer.

The CRCCM membership year corresponds to the fiscal year, and the Treasurer send an annual dues statement to each participating cathedral and nonvoting member in June. Payment within thirty days of receipt of the statement is expected. Members deemed  to be "in good standing" will have paid all dues currently owed, and only such members are eligible to register for the annual conference.

 

IV. Organizational Structure

 

A. Leadership

1. Steering Committee

The primary governing body of the Conference of Roman Catholic Cathedral Musicians is the Steering Committee, which is empowered by the conference to act on its behalf throughout the year. Outside of the annual conference, the committee meets as necessary via telephone conference calls to conduct the business of CRCCM.

In general, the Steering Committee is authorized by the membership of the Conference to make such decisions and take such actions as it believes will serve the best interests of CRCCM as a whole. If, in the collective judgement of the Steering Committee members, an issue is of sufficient magnitude to require the assent of the general membership of the Conference, the Steering Committee will present the issue to the attendees of the pending annual conference for discussion and vote.

The Steering Committee is comprised of six members elected by the membership of CRCCM. At the annual conference, the term of two members ends, and candidates are nominated to fill the two vacant seats; a general election by mail follows soon thereafter. A nominee must currently be a member of CRCCM and be employed as a cathedral musician. A Steering Committee member is elected to a term of office of three years duration, and is eligible to serve two consecutive terms. After a minimum of one year off of the committee, an individual is again eligible for election. Details of the election process are specified in Section V of this handbook.

The following participate in Steering Committee meetings: (1) the six Steering Committee members (among them, the Steering Committee Chair and the Secretary); (2) the Advisory Board; (3) the Treasurer; (4) the Membership Chair; (5) the Communications Chair. In meetings pertaining to the pending annual conference, the host(s) of that conference are included as well.

2. Advisory Board

The Steering Committee is joined in its deliberations by the Advisory Board, which is comprised of the remaining founding embers of CRCCM. Advisory board members are not eligible to vote in Steering Committee discussions. However, the participation of the Advisory Board members in committee discussions ensures that the Conference will continue to benefit from their experience and insight, which all authority rests with the six elected embers, and therefore, ultimately, with the general membership which elects them.

B. Officers

 

1. Steering Committee Chair

The Steering Committee is headed by the Steering Committee Chair. The Chair is equal in authority to the other five members of the committee. His/her duties include: calling issues to the attention of the Steering Committee, scheduling committee meetings (conference calls), setting the agenda for meetings in consultation with the other committee members, and presiding at meetings. The Chair's role is that of coordinator, facilitator, and moderator.

The Chair must be selected from the six current members of Steering Committee, and is elected by the Steering Committee members themselves. He/she serves for a term of one year, renewable by annual vote of the committee. The Chair remains eligible for reelection to this post until the expiration of his/her tenure as a Steering Committee member.

2. Treasurer

The Treasurer performs the following duties: (1) sending out membership dues notices in June of each year; (2) receiving, recording, and depositing membership dues; (3) making timely payment of invoices as authorized by the Steering Committee; (4) maintaining accurate financial records for the Conference; (5) preparing and presenting an annual report to the general membership at the annual conference.

The Treasurer must currently be a member of CRCCM and be employed as a cathedral musician; he/she need not be a member of the Steering Committee. Candidates are nominated by the Steering Committee, and the Treasurer is elected by vote of the Steering Committee. He/she serves for a term of one year, renewable by annual vote of the committee. The Treasurer remains eligible for reelection to this post for a maximum of six consecutive terms.

3. Membership Chair

The Membership Chair performs the following duties: (1) coordinating the recruiting efforts of the Regional Representatives; (2) maintaining an up-to-date roster of members, their positions and contact information; (3) continuously relaying current information, as received, to the Steering Committee Chair, Secretary, and Communications Committee; (4) for a nominal fee, printing and sending mailing labels for the CRCCM roster to current members of the organization, as requested.

The Membership Chair must currently be a member of CRCCM and be employed as a cathedral musician; he/she need not be a member of the Steering Committee. Candidates are nominated by the Steering Committee, and the Membership Chair is elected by vote of the Steering Committee. He/she serves for a term of one year, renewable by annual vote of the committee. The Membership Chair remains eligible for reelection to this post for a maximum of six consecutive terms.

4. Communications Chair

The Communications Chair heads the Communications Committee, and coordinates the distribution of communications tasks among the members of that committee. These tasks are outline below (IV.C.1).

The Communications Chair must currently be a member of CRCCM and be employed as a cathedral musician; he/she need not be a member of the Steering Committee. Candidates are nominated by the Steering Committee, and the Communications Chair is elected by vote of the Steering Committee. He/she serves for a term of one year, renewable by annual vote of the committee. The Communications Chair remains eligible for reelection to this post for a maximum of six consecutive terms.

5. Secretary

The Secretary is responsible for recording the minutes of all meetings of the Steering Committee, and for distributing copies of the minutes to all meeting participants in a timely fashion. The Secretary also mails out ballots to the general membership for the annual election of Steering Committee members, and records the election results.

The Secretary must be selected from the six current members of the Steering Committee, and is elected by vote of the Steering Committee members themselves.. He/she serves for a term of one year, renewable by annual vote of the committee. The Secretary remains eligible for reelection to this post until the expiration of his/her tenure as a Steering Committee member.

6. Archivist

The Archivist compiles and maintains complete records for CRCCM, including all materials from each annual conference, and such records as are provided to him/her by the other offices and committees of the Conference. Two sets of records are to be maintained: one set to be located at the permanent depository for CRCCM archives, the other to be kept near the Archivist, so that he/she is able to serve as a reference person for the Steering Committee and the host(s) of the pending annual conference. The Archivist passes this second set of records on to his/her successor upon completion of his/her term of office.

The Archivist must currently be a member of CRCCM and be employed as a cathedral musician; he/she need not be a member of the Steering Committee. Candidates are nominated by the Steering Committee, and the Archivist is elected by vote of the Steering Committee. There is no fixed term of office for the Archivist, but the continuation of an individual's service in this capacity is dependent upon the mutual agreement of that individual and the Steering Committee.

C. Other Committees

 

1. Membership Committee

The Membership Committee is headed by the Membership Chair, and consists of the Chair and the Regional Representatives. The committee does not meet outside of the annual conference, but members work individually throughout the year to encourage professional musicians at Roman Catholic cathedral churches in the United States and Canada to become members of CRCCM.

Regional Representatives are selected by the Membership Chair. They must currently be members of CRCCM. There are no fixed terms of office for Regional Representatives, but the continuation of an individual's service in this capacity is dependent upon the mutual agreement of that individual and the Membership Chair, subject to the approval of the Steering Committee.

2. Communications Committee

The Communications Committee performs the following tasks: (1) maintaining the CRCCM Web site; (2) sending mailings from the Steering Committee to the general membership; (3) assisting the host(s) of the pending annual conference in communicating with the membership; (4) securing volunteers to record notes of annual conference sessions, and providing a summary of the conference to the membership; (5) sending information, as provided by the Steering Committee, to relevant outside organizations and publications.

Communications Committee members are selected by the Communications Chair, and must be members of CRCCM. There are no fixed terms of office for committee members, but the continuation of an individual's service in this capacity is dependent upon the mutual agreement of that individual and the Communications Chair, subject to the approval of the Steering Committee.

3. Ad Hoc Committees

Additional committees may be formed from time to time as is deemed necessary by majority vote of the general membership. Such committees are by design temporary, and focus on the completion of specific projects.

D. Dissolution

The property of the Association upon dissolution shall be divided equally among all participating qualified 501(c) (3) cathedrals or, in the alternative, any qualified 501(c) (3) catholic organization of the choosing of the surviving members.

V. Elections

Each year the general membership shall elect two (2) members to the Steering Committee, for three-year terms of office. A minimum of six (6) members shall be nominated at the annual conference to fill the two positions. A nominee must currently be a member of CRCCM and be employed as a cathedral musician.

Ballots will be mailed to all voting members by the Secretary, and shall be returned to the Secretary no later than 1 March. To be eligible to vote, a member in good standing must be actively employed as a cathedral musician. In the event of a tie vote, a separate election by the Steering Committee, including the departing members, shall break the tie. Appointments to the Steering Committee are effective immediately following the election. Members of the Steering Committee shall serve a term of office of three years duration, and shall be eligible for election to one additional consecutive three-year term. No member shall serve longer than six successive years on the Steering Committee. After a minimum of one year off of the Steering Committee, an individual is again eligible for election.

CRCCM officers (Steering Committee Chair, Treasurer, Membership Chair, Communications Chair, and Secretary) shall be nominated and elected by the Steering Committee. Officers shall serve a term of one year, renewable by annual vote of the committee. Officers may not be elected for more than six consecutive years. Only members of the Steering Committee are eligible to serve as Steering Committee Char and Secretary.

In the event that an individual holding a Steering Committee position (or any other position which requires that the incumbent be actively employed as a cathedral musician) discontinues his/her cathedral employment, that individual will be permitted to complete his/her term of office. Should an elected member be unable to complete his/her term, the Steering Committee shall elect a replacement to serve the unexpired term.

Issues deemed by the Steering Committee to be of sufficient magnitude to require the assent of the general membership will be presented to attendees of the pending annual conference for discussion and vote. Only those eligible voting members present for the discussion and vote may cast ballots. There will be no opportunity to vote on issues by mail.

VI.  CRCCM Annual Conference

Each annual conference is a self-contained financial entity. It is the responsibility of each CRCCM host to assure that all conference costs and expenditures (housing, meals, transportation) are met by the conference registration fee, and that a financial summary be presented to the CRCCM treasurer following each conference.

Traditionally, it is the responsibility of the host to make music with the resident Cathedral musicians and to provide a concluding banquet of appropriate festivity.

The schedule and agenda for each conference are determined by membership input to the Steering Committee, on which the conference host serves for that year.

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